What does it mean to be productive? The word productive is often described as a person’s capability to do a lot of work successfully. How can we maximize our productivity in our careers? Nowadays, the most common answer would be through the utilization of a Project Management Tool.
What is the best suited software for you? A popular comparison would be of Asana verse Monday.com, which are both powerful Project Management Tools. Asana can be described as a simple, more traditional approach and better suited for small to medium sized businesses, while Monday.com is a more sophisticated, detailed option and better suited for medium sized businesses. By comparing the core features of each tool, it will allow you to select the best option for you and your team.
This can be the ultimate deciding factor and the fuel behind your system of choice; Asana is free for up to fifteen team members per a project and would require an upgrade to a paid plan to make use of certain features. Monday.com offers a free fourteen-day trial and then the option to purchase the basic plan at $39 USD per month. Asana is slightly pricier than Monday.com when comparing the paid plans but it does offer the option of a free plan and not only a trial.
Task Management is achieved by setting tasks with deadlines and then meeting the set deadlines. Asana allows you to create a task, name the task and then assign it either to yourself or a team member, accompanied with a deadline. By clicking on the task, it will expand to show you more detail, you can comment mentioning team members and attach documents or links used to collaborate. Asana displays tasks that are due soon in the ‘Home Section’, and you can see a complete list of all tasks assigned to you by viewing ‘My Tasks’. Monday.com refers to tasks as “Pulses”, you can name the Pulse, assign it to a team member, set its status and make it dependent on other Pulses. Asana has a basic and to the point task management method, while Monday.com has room for customization.
Workflow Management is the optimization of your company’s business processes through automation. This includes mapping, planning and coordinating all parts of your business structure. Workflow in Asana is created through views such as lists, Kanban boards, calendar and timeline formats. Monday.com operates in a similar way, it allows you to see different visualizations for Pulses without having to switch between browser tabs. Monday.com shows a list view of your Pulses with a mini progress bar for each one, it also shows the visualization of your choice in the section above the fold. You can change the Pulse statuses in Monday.com using a drop-down menu in the list section, you can stretch and shrink Pulses in the timeline view or drag-and-drop cards in the Kanban board. Monday.com gives you more freedom to customize your workflow than the traditional approach of Asana.
Communication is a key factor to a successful team; a team must establish communication standards and a shared task management system contributes to those standards. Asana gives you the option to comment at task, project and team levels and Monday.com only lets you comment on tasks. Asana allows communication between your team in various ways, you can comment directly on a task or start a conversation in a dedicated window within a project. If you have a team page, you can host team discussions and post announcements on one dedicated page. The inbox keeps track of all communication, alerting you when a conversation has started, when you are mentioned in a comment or when a team member prompts interaction. Monday.com offers one way to communicate with your team and that is at task level. When you click a task in a project, a window will open, and this is where you can leave update. Here is where you can leave comments, mention other users, add GIFs or attach files and links. Monday.com offers the use of an inbox, that will display all communication on the subscribed boards, even if you are not assigned to an item or mentioned in a comment.
Integration is a method of coordination that allows various software systems to work together. Asana offers over 100 integrations from Dropbox to Slack. Monday.com does not match that number. The the integrations offered by Monday.com are useful, though this feature is dependent on each individual business and will depend on your preference. Asana is a clear leader in integration.
What is the best Project Management Tool for me as a Virtual Assistant? My conclusion and chosen tool of productivity is Asana, simple is better.