The Best Ways To Utilise Your Virtual Assistant For 2018 – By Chantel Griffin

The Best Ways To Utilise Your Virtual Assistant For 2018 – By Chantel Griffin

The Best Ways To Utilise Your Virtual Assistant For 2018

What is the BEST way to utilise your Virtual Assistant?

Let’s make 2018 a more EFFICIENT and PRODUCTIVE year for you!!

At VA Connect we have a solution to all your small / medium business requirements.

A VIRTUAL ASSISTANT could help with any, but not limited to of the following tasks:

Scheduling appointments / Managing your calendar

A simple job like managing your calendar can be time consuming. If you don’t maintain your calendar correctly, you may miss important appointments with clients. A VIRTUAL ASSISTANT can keep your calendar updated. They can make sure that you never miss an important meeting again.

Making travel plans

Making travel arrangements for your business trip or personal vacation can take a lot of time. Travel arrangements aren’t easy to make, but you’ll find when you have help from a VIRTUAL ASSISTANT, they’ll be made efficiently and correctly and you won’t have to worry about taking time away from your business to get them done.

Responding to and/or managing email

A VIRTUAL ASSISTANT can reduce the burden of email management in ways automated systems can’t, be they third-party plugins or rules and filters that you set up within your inbox. They can function as your email “triage” system, conduct your daily inbox reviews, or even reply to individual messages. Considering how much of your workload likely involves reviewing incoming messages, replying to calendar requests and ensuring your top-priority emails get answered promptly, asking for assistance with email triage is in fact one of the best uses of administrative support.

Updating databases

Your VIRTUAL ASSISTANT can assist you with any time-consuming tasks like database entry and spreadsheet updates require dedicated attention.

Creating and scheduling social media postings

Social media presence can boost your sales and generate new customer leads. But finding time to boost your social media presence … well, that’s often the biggest challenge. There will come a point where you simply don’t have time to pay full attention to your social media accounts. Your VIRTUAL ASSISTANT can assist in the following ways: –

  • Generation of ideas for social media posts
  • Drafting social media content
  • Scheduling content postings
  • Monitoring social media and alerting you to comments about your company and/or brand
  • Building and managing contact networks (friending, connecting, following, etc)
  • Interacting with your contacts
  • Tracking and reporting social media metrics
  • Updating your social media profiles as required
  • Managing Facebook / LinkedIn advertising

The above tasks are too name but a few tasks that your VIRTUAL ASSISTANT can assist you with. Clink on the below link to see a more detailed list on how WE can help YOU.

https://vaconnect.co.za/tasks-we-perform/

VA CONNECT has a team of VIRTUAL ASSISTANTS just waiting to be of service to you, to lighten your load! To FREE up some of YOUR time!

Contact VA CONNECT if you are looking to hire a VIRTUAL ASSISTANT

Being a Resilient Virtual Assistant in 2018 by Carrinna Buthelezi

Being a Resilient Virtual Assistant in 2018 by Carrinna Buthelezi

Being a Resilient Virtual Assistant in 2018

Our abilities as Virtual Assistants is going to empower all current and prospective Virtual Assistants in taking our careers to the next level and will allow us to add value to any organisation.

I looked at the many skills a Virtual Assistant has and should have going forward, and I found that one of the most vital skills any Virtual Assistant should have going into 2018 is resilience.

Life can be challenging and we all struggle but one thing makes the difference between getting worn down and giving up or working to overcome life’s little (and big) roadblocks: resilience.

The Forbes website sums up resilience as:

Resilience means anticipating risks and feeling comfortable with change. Resilience involves limiting damage during turbulent times, absorbing hard knocks, regrouping and bouncing back when the worst happens. It’s the ability to start feeling better and bolster your confidence after a setback. It’s remaining engaged in the midst of shifting challenge.

In 2017 my resilience was tested over and over again, and there were many times, too many to count, where my resilience failed me as I was constantly faced with changing and challenging situations. It is during these times that I have had to rely on my self-confidence (which was also found lacking many times) to bounce back from worst case scenarios.

I would like to think that most virtual assistants are resilient types; it seems somewhat ingrained in our nature, along with being organised and enjoying writing a list or two or three (in my case)!  I have found that when resilience seems in short supply, there is the good news: It’s a skill I can always build on. If you can succeed in your mind, you are more likely to recover from setbacks and thrive in life.

As virtual assistants, we are far more resilient when we are engaged and supported and motivated with and by others. It’s the ties we have with others that make us stronger, happier, more creative — and more resilient to challenges.

One of those challenges is that prospective clients are beginning to look for Virtual Assistants who can do multiple specialised roles. I foresee that in 2018, they will be looking for someone who can do it all, or at least not be afraid to learn all aspects of their client’s business and operations. This is where the ability to grow comes in handy.

As Virtual Assistants, we should not allow ourselves to be limited to personal assistant “secretarial” services. In 2018, as it was in 2017, the need to streamline costs has grown and with it the virtual assistance industry will continue to undergo a change.

It is in our best interest to consistently perform above and beyond expectations in order to maintain our clients. When properly utilized, a virtual assistant can help in building their clients’ business.

Virtual Assistants in 2018, will be able to help any organisation increase their productivity while also being an asset that is guaranteed to lower their clients’ business costs significantly without compromising on their productivity.

So, where do you fit in, is your resilience going to stand you in good stead come 2018?

I contemplate this, thinking about what Merlin said to Arthur when he said he was not ready to be king, “We are never ready, remember, the only way to reach our true potential is when we rise to the challenges that life throws at us”

This I ponder, over a bowl of ice-cream, looking forward to 2018, being aware of the challenges I’ve faced in 2017 and knowing that in order to succeed, I need to grow (in all aspects of my life) and being resilient can only be a good thing going into 2018!

How best to utilize your Virtual Assistant in December by Annie Francis

How best to utilize your Virtual Assistant in December by Annie Francis

How best to utilize your Virtual Assistant in December

Now that the silly season is almost upon us, this is the time of year that your Virtual Assistant will come into her own and become even more vital to you and your business.

Your Virtual Assistant could assist you while your permanent staff are taking a well-earned holiday at the end of the year.  She could answer your phones, field questions on your company’s behalf, do all the admin that has been put off during the year.  The best thing about this is that your clients will never know that she isn’t even sitting there in your office and this is all due to the wonders of modern technology!!

You can task her with the sourcing of the Christmas gifts for your clients and, if you like, your family as well, knowing full well that she knows exactly where to source the best online deals for you, in an efficient and timeous manner. Her many skills can be utilized to get your year end function organized, whether it be a simple braai or an extravagant dinner and dance at a five star hotel.  All of this can be taken care of without other staff having to take time out of their busy work schedule to arrange this event.  Another added bonus, she will be available to keep your office running efficiently whilst you are all out celebrating another successful year.

As part of her many skills, why not get your Virtual Assistant to book your well-earned holiday for you and your family, including your flights, car hire and maybe a guided tour or an evening out for a special occassion. If your travels take you overseas, she can arrange your visas and ensure you get the perfect seat on your long flight.

While you are away enjoying yourself and recharging your battery, she could also be tasked with internet research for new projects that your company is looking into.  With limited time to keep up with industry news, she can be keeping tabs on the most important new trends in your industry or even update your website and twitter feeds. Sorting out your electronic diary is her specialty.

Your Virtual Assistant can keep you up to date with any important emails and events and in most cases she will be able to answer on your behalf.  That way saving you from having your well-earned break interrupted.

So you may ask how best to utilize your Virtual Assistant in December?  The answer is simple, as long as your Virtual Assistant is from VA Connect, you know  you have the best!

How do I work less, keep my business pumping and feel good about it? by Debbie Phillips

How do I work less, keep my business pumping and feel good about it? by Debbie Phillips

How do I work less, keep my business pumping and feel good about it?

Have you ever wished you could take a holiday from your business over the Festive Season but then worry about what will happen? Let me tell you how best to use a Virtual Assistant this December!

This is the answer to the age-old questions that business owners have every year when things start winding down and family and friends are planning their December holidays. How can I afford to take a holiday? What will happen to my business if I go away? What will my clients think if I don’t reply to their queries? How can I keep things going while working so many less hours? How do I deal with the stress of my December business goals and spend time with my family? Let me tell you, you need to hire a Virtual Assistant and here’s why.

I have worked in various companies and businesses over the years that had to take the difficult decision of whether or not to close over the December Festive Season. One of the main reasons that most owners felt compelled to close is that they couldn’t expect their staff to work through December when they would be off on holiday. That would make them feel bad. But, on the other hand, business is business and so many businesses need to be open to service their clients and meet their customers’ needs during this time. On the contrary, so many businesses do a pumping trade in December as so many of their clients have the free time to come in and spend, call for a service or get things done that they don’t usually have time for during the year.

So, what to do? How can you have the best of both worlds: Give your support staff time off, take a holiday with your family yourself, while still having your business operational? Here’s your answer – hire a Virtual Assistant to hold the fort for you!

Although there is no-one that can replace you as the owner of your business, you can use the services of an experienced, competent and efficient VA. You and your support staff can take a much-deserved break and your Virtual Assistant can take care of heaps of things for you while you are away.

As a starting point, your phones will still be answered. This can cover your office phones and even your mobile phone. Clients can feel like there is someone on the other end ready to assist them, send them what they need or help them resolve a query or a problem. I don’t know about you, but there is nothing worse than getting the dreaded answering machine when you are trying to get service or help with a problem!

The same goes for your emails. Let your Virtual Assistant stand in for you and get back to each and every client right away. No more “Out of Office” auto responses sent to your clients that just end up making them angry and wishing they were away on holiday instead of you!

So, what are you waiting for? Sign up your Virtual Assistant and confirm that wonderful holiday booking you have been dying to make – you won’t be sorry!

The best ways to utilise your Virtual Assistant for 2018 by Michelle Wilbraham

The best ways to utilise your Virtual Assistant for 2018 by Michelle Wilbraham

The best ways to utilise your Virtual Assistant for 2018

A Virtual Assistant is the key to helping you save valuable time each day. To run a successful business, quality time must be pumped into it. Trying to do everything by yourself will burn you out.  By delegating them to a VA, you will definitely reap the benefits.  You will save an extra two hours or more each day. You could use that extra time to focus on agendas that will grow your business and generate more income.

More and more businesses are outsourcing tasks these days because technology has advanced to the point of professionals being able to work from anywhere in the world.

In order to effectively use virtual assistants to grow your business, you need to hire for the role, not the task.  That means building a team. A team that will work together to achieve what you’re aiming for as a business owner.

It is often difficult to know which tasks to delegate. The process can be tricky if you are either engaged in starting a company, or trying to make the necessary changes it takes to grow a company. There is no clear roadmap on the most effective way to use the freelance or contract workers that are described as being virtual assistants. Many of them work from their homes doing the administrative tasks similar to those traditionally done by secretaries or executive assistants. But there are many ways they can be effective in helping small businesses.

However, hiring a reliable virtual assistant or a productized service to do them instead can save you time, money, and lots of headaches.

You’ve got a lot of tasks that you need to finish, but you just don’t have the time to do it all by yourself. A virtual assistant could help you.

The next generation assistant who will organize your life, increase productivity, and guarantees quality work.

How a Virtual Assistant Can Help Your Small Business:

  • Taking away things you can no longer juggle
  • Increase your productivity
  • Reduce your expenses
  • Free up your valuable time
  • Save money
  • Take your business to the next level

If your business is starting to ramp up to the point you can no longer juggle everything it takes to run a successful business, a Virtual Assistant is in the perfect position to help you grow.

Entrepreneurs can use virtual assistants for everything from making vendor or customer service calls to sending out thank you cards to prospective clients. It’s important to build trust, just as you would with a permanent employee. “They become a team member who just happens to work remotely.

When you outsource, you can focus your time, attention and resources on your company’s core competencies and spend your time setting new goals and finding ways to achieve them.

How to best use a Virtual Assistant this December by Lynda Wessels

How to best use a Virtual Assistant this December by Lynda Wessels

How to best use a Virtual Assistant this December

With the number of Virtual Assistants growing, why not outsource this December holiday period? This will afford you much needed time to rest and relax.

Put your cares in the capable hands of a Virtual Assistant (VA).

Remember, the internet has made things so much more accessible. Just be sure that the VA has a stable and reliable internet connection!

Find a reliable VA as you do not want to hire someone out of the blue, willy nilly so to speak.

Contact VA Connect www.vaconnect.co.za where clients are matched to a dependable VA with the particular skill sets that you require.

You will also see a host of tasks that is offered by our capable VA’s for example Organising and Personal, Admin, Writing, Marketing, Researching and Everything Else.

Virtual assistants  are especially helpful during the holiday season. Why?  Because they can handle tasks beyond the phone and managing appointments.

They can also help with many seasonal tasks that you may not have time to handle for example making travel plans, reservations, doing research and so forth.

A VA can also help you stay on top of your emails and correspondence, manage your diary throughout the holiday season  and perform mundane administrative tasks.

Virtual assistants all have different skill sets, so you might want to hire several to cover certain areas, or find one that can cover it all for you.

Be proactive so remember to plan what you need to do ahead of time and hand over your entire to do list to your VA who will ensure that you are ahead of schedule and complete the necessary tasks in a timely and efficient manner.

Also allow yourself time now to touch base with your VA as some training will be required to understand your business and requirements.

You can have your holidays and keep your business running at the same time.

This is your VA working while you enjoy a well deserved break!

This is you enjoying time off with family and friends!

All you need to do is enjoy the time off with your friends and family while your VA handles all the necessary tasks.

It could well be that you like having a VA that much that you will continue well into the new year using the skills and resources of a VA!