When is it the Best Time to Hire a Virtual Assistant?
When it comes to assistance, most business owners will delay it as long as they can. This is because of fear that an assistant cannot do the work as well as they can. Although that may be true, a growing business needs an extra pair of hands. In this blog, we will discuss the best time to hire a Virtual Assistant and where to find one.
What is a Virtual Assistant?
Virtual Assistants, also known as VA’s, are your fairy godmothers so to speak. They assist you with your business virtually. They usually work from home or their own office and manage their own income. These people can also be referred to as freelancers.
There are many reasons why one would become a VA, the most common one being for a better work-life balance.
VA’s are highly skilled people who choose this career path to have more control over their lifestyle.
What can a Virtual Assistant do?
A VA can do absolutely anything work-related. They can do admin, cold calling, receptionist duties, writing and content creation, web design, social media management, accounting and more. It boils down to what you are looking for. If you are looking for someone to write your content, for example, a VA with blogging experience can assist you with that.
You don’t even need to hire a VA with a specific skill. There are also generalist VA’s who can cater to your varying business needs.
How do Virtual Assistants change businesses?
A big corporation can easily afford to hire a full-time employee, but if you’re an entrepreneur or small business, affordability may be an issue.
Perhaps you’ve stayed back from hiring someone because you think it will cost you an arm and a leg. You need to know that VA’s are so affordable, and the career path was created for business owners like you.
Having help in your business means more time for you to focus on other aspects of your operations. This means serving your current client base better than before, without compromising the generation, cultivation and nurturing of new leads.
In short, more time = more money.
When to hire a Virtual Assistant?
We believe that to be abreast of the competition, one should hire a VA as soon as they open their doors to business.
Other clear signs that show you need a VA:
- You can’t keep up with the workload
- You don’t get to all your emails in a day
- You are out of the office and need someone to handle your back-office tasks
- You feel overwhelmed
- You want someone to handle your projects
- You need someone to manage a team
- You hate admin
- You hate making sales calls and setting up appointments
- You’re so bad at staying organised
- You can write your own articles and blogs
- Your social media pages are dormant
- You have no idea how to get leads
- You need a fresh perspective on things
If this sounds like you, make sure to give us a call.
How to improve your client’s company from a VA’s perspective
What can a Virtual Assistant do for a business owner? Out of my experience with my client, I found that he was not implementing his own Terms and Conditions, resulting in a huge amount of outstanding debt from his clients taking liberties and using his services without paying their dues.
Researching my client’s business
I went and researched the exact terms and conditions in the contracts with each customer and found a very interesting clause. My client provides lessons to children and the parents were just scheduling lessons but were not paying for those lessons. So I liaised with my client and informed him that he was not implementing this clause in their contracts.
I then with permission from my client got more firm in the requesting of outstanding fees and if they did not adhere to these instructions and requests, their lessons would be suspended. My client was initially sceptical but as soon as we started suspending lessons, the parents with the outstanding accounts started to pay up. I also brought in a payment agreement document in order to help the parents that were having financial difficulties and easily keeping track of them.
A Virtual Assistant must familiarise themselves with their client’s business
So in my experience with my client, I found that a Virtual Assistant could accomplish a lot for their client by just spending the time in familiarising themselves with all the documentation and literature that their clients have available and learning as much as possible to be able to understand their business completely and to be able to assist in any place or area where they may be having difficulties.
Doing this has made my client’s business run much more smoothly and assisted him to be able to concentrate on the primary objectives of his company. This, in turn, has made his relationship with his clients better creating a better and healthier work environment.
Benefits of using a Virtual Assistant
I have also found that my client benefits with using a Virtual Assistant by that he knows that the administration side of his business is well taken care of and handled so that he can with peace of mind concentrate on the primary goal of his business. In my client’s case, I liaise with the clients of my client to ensure that there are no scheduling conflicts.
A Virtual Assistant is one of the most valuable additions to any company and assists with having their office anywhere they are. Whether it is at home, at work or even on the road. Documents and spreadsheets are kept on a cloud server so there is no chance of them going missing and they are easily accessed by both the client and the Virtual Assistant.
Another advantage for a new entrepreneur is the ability to get their office set up and running at a very affordable price and with a small footprint. There is minimal setup time and the client’s office can be anywhere, even from their own living room.
Using a Virtual Assistant is beneficial in so many ways for a new up and coming business as well as an already established company. There is so much a Virtual Assistant can do to improve your business, find out more here !
How hiring a Virtual Assistant can benefit your business
Is running your business or department making you feel like you are drowning ?
Hiring a Virtual Assistant is a simple solution and will allow you time to spend on managing the important aspects and tasks within your business while outsourcing many of the mundane time-consuming tasks. The effect on your productivity will be obvious.
As an entrepreneur, business owner or executive, your time is precious and you need to be able to delegate certain tasks to your Virtual Assistant allowing you to focus on what really matters.
Benefits of a Virtual Assistant include the following :
- No need for office space – a virtual assistant works from home
- Ensuring your staff are always busy – a virtual assistant can work flexi-time based on your requirements
- Saving you money – a Virtual Assistant is less expensive than a full time employee
- Freeing up your time – a Virtual Assistant can handle all the less important tasks & admin allowing you to concentrate on the more important issues
- Reducing your workload and need to manage employees
A Virtual Assistant is simply an online employee and will allow you to take the load off and help you scale up your business to the next level.