Securely sharing Passwords with your Virtual Assistant
There will come a time to share passwords with your Virtual Assistant. Yikes, I know! We’re all very aware of security measures when it comes to this kind of thing and we certainly don’t want to make any part of our business vulnerable.
The great news is there is a fantastic tool called LastPass! This nifty little app will not only make your life easier, but also give you the reassurance you’re looking for.
With LastPass you can share login details without ever sharing the actual password. If you want to you can provide the password through LastPass, however, there is no need to do that.
Let’s take you through a brief overview on how to do this.
How to use LastPass
- Go to LastPass and download
- Create an Account
- Then go to your browser, click on the LastPass icon and select your Vault
- Select the “Share” icon next to the website that you want to share
- When you hover over the site link in your vault you will see 3 icons, select the people icon, this is to share
- Enter your Virtual Assistant’s email address and request to share
- Your Virtual Assistant will get the notification and then she’ll be able to access that website without ever having seen the Password!
This is a quick walk through on how to share a password via LastPass. LastPass will also prompt you automatically to save information for any website where you’ve entered. Your Virtual Assistant will never see your data.
You can also upgrade your LastPass account to Premium so that you can sync across all your devices. If you still feel you require further instructions LastPass conveniently offers a User Manual on their website.
The key thing to remember is that LastPass is convenient, safe and reliable. Now you can safely share passwords with your Virtual Assistant. She can get on with your tasks and you can get on with life!
What to Outsource to a Virtual Assistant
One very important question you should be asking yourself as an aspiring or fully-fledged entrepreneur, is, how do I free up more time in my day?
By now you should be outsourcing all the little tasks that take up too much of your time and don’t have a direct impact on your bottom line. These menial tasks needs to happen, we know this. However, isn’t your energy and time as a busy entrepreneur better focused on developing marketing & sales strategies, on scaling your business and developing different verticals?
I want to highlight some essential tasks in this post that you can confidently hand over to your Virtual Assistant right now:
Task 1 : Data Sorting
This could be something as basic as capturing business cards onto a spreadsheet or a bit more involved like collating your emailing list with different categories.
Task 2 : Online Research
Perhaps you want a list of the best and most influential business books of all time. Or, you want to purchase an existing business and would like your Virtual Assistant to do market research on the feasibility of this business before you make an offer to purchase.
Task 3 : Proofreading
You could be churning out ebooks that it’s coming out of your ears as part of your marketing strategy. Get your VA to proofread these ebooks, looking for spelling and grammatical errors, checking that the document is formatted. She can even add your branding to the ebook.
Task 4 : Online Community Manager
You can hand over this task seamlessly to your VA. She will be responsible for updating your website content, managing all your social media accounts, writing content and giving you feedback in weekly reports.
Task 5 : Admin Support
This covers a broad spectrum from managing your diary to typing up voice notes, writing reports and presentations, and everything in between.
Remember, at the end of the day, you want your right hand person to make your life easier, create more freedom in your working schedule and a Virtual Assistant is the perfect person for this!